The New Haven Free Public Library provides meeting spaces on a priority basis to local, nonprofit or community organizations (constituents) of a public, civic, educational, or cultural nature.

Please review our Meeting Room Policy (2023) prior to requesting a room. Placing a room reservation constitutes acknowledgement of and agreement to follow this policy.

To Reserve a Room:

Please review the options and information for each branch and meeting room below:

  1. For Ives Main Library meeting room questions and reservations, please email [email protected] or leave a message at (203) 946-8130 ext. 312 .  Email is strongly preferred and has a faster response time.
  2. For questions regarding branch library meeting rooms, contact the location nearest you.

Meeting Room Rules and Responsibilities

Space Priority & Eligibility: Preference will be given to NHFPL cardholders. Library events and/or library-sponsored activities take priority over outside requests for use of meeting rooms. Social events of a personal or private nature (such as weddings, birthday parties, or baby showers) are not permitted.

Space Availability: Meeting rooms are not available to the public when buildings are closed. One meeting room reservation per month per constituent/organization is allowed. Rooms are available on a first come, first served reserved basis up to one month in advance and no less than 7 days ahead of time, or at the discretion of the appropriate manager. Reservations for multiple, regularly scheduled meetings are subject to review by the City Librarian, their representative, or branch manager as appropriate. The library reserves the right to limit use where the demands for meeting space so require.

Space Use: Community events at library locations must be held during regular library hours and may not be used to raise money for either fundraising or commercial purposes. No admission, membership, donation, or other fees may be charged to individuals attending meetings or programs; no products or services may be advertised, solicited, or sold. Reservation of a library meeting room does not convey a right to privacy. Staff may require that window coverings and/or doors remain open during the use of the meeting room. Meeting rooms may be monitored by security cameras or security guards when necessary.

Insurance: Constituents/organizations running programs related to physical activity in library meeting rooms must carry their own liability insurance or purchase a policy with the City of New Haven named additionally insured with subrogation.

Delegation: The City Librarian or their designates, including the four branch managers, have full authority to grant, refuse or revoke permission to use the meeting rooms.

Rules and Responsibilities
For the Library:
• Reserves the right to deny or terminate the use of its facilities if the user’s activities are disruptive to library constituents or staff, result in disorderly conduct, or constitute a violation of the NHFPL Code of Conduct.
• Reserves the right to cancel any meeting because of adverse weather conditions or for any other emergency. It is up to the constituent/ organization to contact NHFPL for rescheduling the meeting reservation.
• Assumes no responsibility for personal belongings or equipment in connection with the use of interior or exterior space.
• May provide only a basic set up of the room with tables and chairs.

For the Constituent/Organization:
• Will comply with the NHFPL Meeting Room Policy and will indicate agreement when submitting the meeting room reservation request.
• Will comply with all federal, state, and local laws and policies.
• Will be held responsible for proper supervision during events. Children under 12 years of age must always be under the direct supervision of an adult or a responsible person who is 15 years or older. (Please refer to the New Haven Free Public Library Unattended Children Policy for more information.)
• Constituents/ organizations holding reservations are requested to notify the library of cancellations as soon as possible in order to free the facility space for another reservation. Failure to provide this courtesy may result in loss of facility usage privileges.
• Those who use the meeting rooms must provide their own supplies and materials.
• The constituent/ organization may be responsible for the set up / arrangement of tables and chairs to meet the needs of the constituent and restoring them to the original set-up after the function.
• Tables, chairs, and podiums may be rearranged by the constituent while using the meeting room without staff notification.
• Occupancy may not exceed approved limits.
• No property belonging to the group may be stored at the Library.
• All facilities must be vacant and left in a neat and orderly condition. Each room should be left as the constituent found it upon arrival. Normal vacuuming and trash removal are provided. If the room requires additional cleaning after a meeting, the constituent is responsible for doing so or may be charged an additional fee.
• All clean-up must be completed within the time specified on the application and the space must be vacated no later than fifteen minutes prior to closing.
• If any damage to equipment, furniture or the room is assessed after a meeting, the constituent may be charged an additional fee, up to the cost of replacing and/or repairing any damaged materials.

Room Types

Meeting Rooms

For all meeting room reservations, please make your request at least seven (7) business days prior to your meeting. Inquiries can expect an answer within two business days. While we aim to serve as many groups as possible and uphold these time frames for requests, we are unable to guarantee them.

Meeting Rooms at the Ives Main Library are available for a fee. Please refer to the chart at the bottom of the page for pricing information. Meeting Rooms for Ives can be reserved by contacting [email protected] at least seven business days in advance of the booking.

Meeting Rooms at our four community branches are available free of charge. Please contact the Branch Manager of the location you are interested in to book a meeting room at a neighborhood branch.

Tutor Rooms

The four Tutor Rooms in the lower level Technology Center at Ives Main Library are free of charge and available on a first-come, first-served basis. Preference for tutor rooms at the Ives Main Library is given to reservations for job interviews, telemedicine appointments, studying, and other related tasks which require a private space.

Tutor Room reservations can be placed by Library staff at the Ives Information Desk and Ives Technology Center Desk either in person or over the phone. To schedule over the phone, please call (203) 946-8130, ext. 101 (Information Desk) or ext. 130 (Technology Center Desk).

Ives Main Library Meeting Rooms

Following is a brief description of available spaces for community use. Spaces are priced as indicated per 1-hour session during regular library hours.

Parking is one- and two-hour metered on-street. For more information on parking, click here.

Lower Level

  • Ives Community Program Room ($25) , seats 80-100 depending on seating; includes small stage with ramp accessibility, large screen, overhead projector, good sound system; laptop connection at podium with microphone; kitchen; separate entrance.  Close to Temple St. entrance ramp and public restrooms.
  • Ives Performing Arts Space ($25), flexible seating for 80-100 depending on arrangement; includes electric roll-down projection screen, ceiling-mounted video projector, performance reinforcement sound system with 2 wired microphones and connection panel for laptops.
  • Ives Computer Classroom ($25), 9 computer workstations, white board.
  • Ives Board Room ($25), recently remodeled, includes white board, projector, web conferencing facility. Table seats 14, lounge area seats about 8.
  • Tutor Rooms (free). Capacity 2 people. Book a tutor room for one-on-one tutoring, online interviews, and other important school, social services, or job-related business that requires a space to speak privately. Please note that these rooms are not sound-proofed.

First Floor

  • Philip Marett Seminar Room ($12.50), can accommodate up to 40 standing and seat up to 20; 75″ LED/LCD-technology flat wall panel display with BYOD wireless gateway with Creston AirMedia to connect.

Second Floor

  • Children’s Program Room ($25), adjacent to Young Minds Department, seats up to 30, includes small kitchen, screen. Portable projector, DVD player and large screen TV are available. A good choice for meetings that include parents with small children–you provide the supervision, we provide library books, games, etc.

Fair Haven Library Meeting Rooms

There is no charge for the use of Fair Haven spaces and parking is available in our lot.

Community Program Room seats 45

Multi-function space on Lower Level of Fair Haven Branch Library with projector and screen; stairs to reach room (located on lower level) or use elevator; washrooms just outside room.

Included resources

  • 65 chairs
  • DVD/Blu-ray player
  • laptops available upon request
  • podium
  • projection screen and speakers
  • tables (9) 4 6-ft tables; 5 8-ft tables
  • wi-fi access

Two Tutor rooms can accommodate up to 6 people.

Mitchell Library Meeting Rooms

There is no charge for Mitchell spaces and parking is available in our lot.

Community Program Room seats 30, includes LCD projector, portable screen, dvd player, and small kitchenette.

Wilson Library Meeting Rooms

There is no charge for Wilson spaces and parking is available in our lot.

Community Program Room,  seats 90, includes kitchenette, and mounted LCD projector with surround sound

Family Place Room, accommodates up to 25 people.

2 Conference Rooms, seating capacity of 10 each.

Upper Level Conference Room
Lower Level Conference Room

Atrium, open area that seats about 90.

Computer Lab, includes 15 computers (14 classroom and 1 instructor); projector, printers and wifi. Accommodates 8 people.